Banquet & Event Management
From WhatsApp inquiry to signed BEO in 60 seconds.
Never lose another event lead. Professional BEOs, visual hall calendar, advance payment tracking, and GST invoicing — all in one system that replaces your inquiry register and Excel sheets.
Visual Hall Calendar — Live booking status at a glance
The Problem
Managing events in Excel and WhatsApp is a liability, not a system.
"A family contacts you for a wedding booking. By the time you check your register and call back, they've already booked the hall across the street."
"Your advance payment records are in a notebook, your menu discussions are in WhatsApp, and your BEO is a Word document no one can find on event day."
"Your venue manager is handling 3 events this weekend but has no way to see which halls are booked for which timing, leading to overlapping setups."
Workflow
From first inquiry to final payment — every step tracked.
STEP 01
Inquiry Logged
Web form, phone, or walk-in — every inquiry auto-assigned to a manager with follow-up reminder set instantly.
STEP 02
Hall Availability Checked
Visual calendar shows confirmed, tentative, and available slots. No more double-bookings or embarrassing conflicts.
STEP 03
Menu & Quote Ready
Menu package selected, guest count locked, quotation auto-generated with taxes and service charges included.
STEP 04
BEO in 1 Click
Banquet Event Order generated as a professional PDF in 60 seconds. Sent to client for digital approval via WhatsApp or email.
STEP 05
Advances Tracked
Every advance payment recorded with receipt. Balance tracker auto-updated. Reminders sent before due dates.
STEP 06
Event Day & Final Bill
Staff checklist checked off in real-time. F&B orders linked to event. Final GST invoice settled with advance adjustment.
All Features
Every banquet operation. One system.
Visual Hall Calendar
Color-coded monthly view: Confirmed (brass), Tentative (mist), Available (empty). Spot clashes at a glance.
Instant BEO Generation
Select packages → auto-fill event order with taxes, service charge, terms. Professional PDF in 60 seconds.
Multi-Hall Management
Manage multiple halls and lawns simultaneously. Prevent timing conflicts automatically — even for overlapping events.
Advance Payment Tracker
Record advances, set payment milestones, auto-reminders before balance due. Never miss a collection again.
WhatsApp Integration
Auto-send confirmation, BEO PDF, and balance reminders via WhatsApp. Clients love it, you save hours.
Menu Package Builder
Create veg/non-veg packages with per-plate pricing. Assign packages to events, track food cost automatically.
Event Day Checklist
Room setup, F&B delivery, AV checks — all tracked in real-time by staff on mobile. Nothing falls through cracks.
GST Invoicing
CGST/SGST split, HSN 9963 for catering services. Advance-adjusted final invoice. Monthly returns export ready.
Enquiry CRM
Track every lead: inquiry date, follow-up due, quote sent, decision pending. Zero leads fall through the cracks.
Compare
Billdhari vs WhatsApp+Excel vs Legacy booking software
| Feature | Billdhari ✦ | WhatsApp + Excel | Legacy Booking Software |
|---|---|---|---|
| Lead capture & CRM | ✓ | ✗ | ~ |
| BEO generation | 60 sec | Hours | ~ |
| Payment tracking | ✓ | Manual | ~ |
| Hall conflict prevention | ✓ | ✗ | ~ |
| GST invoicing | ✓ | ✗ | ~ |
| WhatsApp integration | ✓ | Manual | ✗ |
| Setup time | 15 minutes | — | Days |
Billing Intelligence
The most complete banquet billing system built for Indian GST.
HSN 9963 auto-applied for catering services. CGST/SGST split for intrastate events. IGST for outstation clients. Advance tax receipt generated on the spot.
18% GST
If cancelled
Monthly export
INTRASTATE EVENTS
CGST + SGST
Auto-split for events booked within the same state
OUTSTATION CLIENTS
IGST Applied
Auto-detect client GSTIN state and apply IGST correctly
HSN CODE
9963 — Catering
Correct HSN pre-filled on every invoice. Zero CA corrections needed.
What Venue Owners Say
"Before Billdhari, I was losing 2–3 inquiries a week because follow-ups slipped through. Now every inquiry is in the system, every advance is tracked, and our BEOs look more professional than our competitors who charge ₹5 lakhs more per event."
Suresh Patel
Owner — Royal Celebration Banquets, Surat
Ecosystem
Pair Banquet with these modules
Stop losing events to better-organized competitors.
Set up in 15 minutes. First BEO generated in under an hour. No credit card required.